Risk Assessment

Risk Assessment , Policy Document & Emergency Evacuation Plan

Complying with Fire Order 2005, Fire Safety Law 2006, Disability Discrimination and Disability Equality Duty Acts and Health & Safety Law

To comply with the Law, owners/employers must ensure that their appointed ‘Responsible Person’ is competent to undertake the provisions laid down in the various acts. The term ‘competent person’ points towards those that have both expert knowledge and experience of the subject matter and its required implementation and management.


The key to implementing a successful fire safety strategy is to have the right people

doing the right job at the right time. All persons with some control over the workplace

will, to a larger or lesser extent, have responsibilities for fire safety procedures which

can influence the effectiveness of those fire safety precautions and policy in place.

Under the Fire Safety Regulatory Reform Order 2005, the designated ‘Responsible

Person’ for the premises has specific duties detailed in Articles 8 – 22 of the Order.

These duties extend to the provision and maintenance of fire precautions, fire

prevention and management procedures.


The overall legal responsibility for ensuring compliance with fire safety and other related legislation (H&S, DDA, DED etc) lies with the Board of Directors as business owners / ‘employing authority,’ where they are in ‘control of a workplace’ or the ‘occupier of premises’.  Specific responsibilities may fall solely on the Board or jointly with the owner or the premises or others in shared occupancies.  


Fire and safety strategy represent the performance criteria that must be met by the appointed ‘Responsible Person’.  Where appropriate, some tasks and functions can be delegated to assistants but the results need to be monitored, audited and reviewed to ensure performance and compliance, and that targets are met.


The main objectives are to:


To be able to achieve these objectives, an appreciative knowledge of fire chemistry, common causes of fire, fire classification, fire loading and smoke spread will be very useful. In addition, it is essential to be fully conversant with the required fire protection and precautions measures necessary for your business to be compliant.


Your fire-risk assessment must take into account the following -


In conducting a fire-risk assessment the following factors are essential considerations and must be recorded -


The completed fire-risk assessment will form part of your policy document together with your emergency action plan/s in the event of fire or an immanent critical event. (ICE).  In addition, control of substances hazardous to health (CoSHH) will need to be assessed, as indeed will the registration, evaluation, authorisation and restriction of chemicals (REACH) and safety data sheets (SDS) need to be monitored and managed safely to be compliant with the various acts.


It doesn't end there, incident investigating and reporting has an importance all it’s own and must be undertaken to satisfy, not only health and safety inspectors, but also your insurance company. Indeed environmental considerations must also be taken into account especially where the business is situated in a recognised flood plane. And again where a major man made risk, such as an oil or LPG depot is in close proximity, business continuity planning becomes strongly advised.


Adapted from -

Responsible Person/Fire Marshal Duties